Last updated: March 10th, 2025
At CAAD (“we,” “our,” or “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data in accordance with the General Data Protection Regulation (GDPR) and other applicable privacy laws.
By accessing or using our website and services, you consent to the data practices described in this Privacy Policy.
Our contact email is: [email protected]
1. Information We Collect
We collect personal data that you provide to us, as well as data we collect automatically through your use of our website and services. This may include:
- Personal Identification Information: Name, email address.
- Professional Information: Organisation.
- Technical Data: website usage data (cookies).
2. How We Use Your Data
We use your personal data for the following purposes:
- To register your attendance to our event: your name, email and organisation are all collected to support the logistics of organisation of our event.
- To contact you: if you consent to it, we will use your contact details to contact you to provide answers to any questions or comments you may have made via the contact form or during the event itself or to invite you to future editions of the event.
- Please note that you can choose the option you want. Not accepting to be contacted following the event does not prevent you from registering to it.
- To comply with legal obligations: Responding to legal requests, complying with regulatory requirements, etc.
3.Legal Basis for Processing
Under GDPR, we rely on the following legal bases to process your personal data:
- Consent: Where you have given us explicit consent (e.g., registering to the event, receiving follow-ups).
- Legal Obligation: Where processing is necessary for compliance with a legal obligation such as the enforcement of your privacy rights.
4. Sharing Your Data
We may share your personal data with third parties in the following situations:
- Service Providers: Third-party companies that help us provide services (e.g., TypeForm).
- Partner Organisations: CAAD is a global coalition of over 50 prominent climate and anti-disinformation organisations. For the organisation several organisations will cooperate to organise the event and will therefore process your personal information.
- Legal Compliance: If required by law, or to protect our rights or the safety of others.
We ensure that any third-party service providers and partner organisations who access your information are GDPR-compliant and provide adequate safeguards for your data.
5. Data Retention
We will retain your personal data only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by law. Once your data is no longer needed, we will securely delete or anonymize it.
If you have not consented to being contacted by us for future editions of the event, your personal data will be deleted 6 months following the event. If you have consented to being contacted by us for future editions of the event or follow ups, we will keep your data as long as you do not oppose to it.
6. Your Rights Under GDPR
- As a data subject, you have the following rights under GDPR:
- Right to Access: You can request a copy of the personal data we hold about you.
- Right to Rectification: You can ask us to correct any inaccurate or incomplete data we hold about you.
- Right to Erasure: You can request the deletion of your personal data, subject to certain conditions.
- Right to Restrict Processing: You can request the restriction of processing of your personal data in certain circumstances.
- Right to Object: You can object to the processing of your personal data for direct marketing or based on legitimate interests.
- Right to Data Portability: You can request your personal data in a structured, commonly used, and machine-readable format.
- Right to Withdraw Consent: If we process your data based on consent, you can withdraw it at any time.
To exercise any of these rights, please contact us at [email protected].
Please note that you always have the right to lodge a complaint with the Data Protection Authority of the European country of your choice.
7. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your user experience, analyze site usage, and provide tailored content. You can control cookies through your browser settings.
For more information on how we use cookies, please refer to our cookie policy.
8. Security
We take reasonable precautions to protect your personal data from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
9. International Data Transfers
If you are located in the European Economic Area (EEA) or another jurisdiction with data protection laws, please be aware that your data may be transferred to, and processed in, countries outside the EEA, which may not have the same level of data protection. We will ensure that appropriate safeguards are in place, such as Standard Contractual Clauses, to protect your personal data in accordance with GDPR.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last Updated” date at the top will reflect the date of the latest revisions.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at: [email protected]